Moving activities on-line can be a challenge. For small groups video conferencing can work well, and is not too difficult to set up. But what about larger groups? Can you re-create the socialising aspect of an event? What is the best way to invite attendance, and how can you be sure about security? Telepresent offer a range of solutions specifically tailored to helping clubs & societies hold successful events online.
•Best held using video conferencing software (e.g. Zoom)•We can handle everything for you [no licences required]•Invitations are circulated to attendees •Several levels of security can be enabled•Meeting held using usual in-person etiquette•Chair runs proceedings & invites people to speak•Attendees can signal they want to participate•Various ways to effect voting•Meeting can be recorded as an aid memoir
We can quite successfully create networking and socialising experiences. Guests join tables in an events room, and each table is a separate video chat room. Speeches and presentations are broadcast to all attendees, superseding the video chat for a time whilst the presentation is on. You can have any number of presentations, and between these people re-join the event room and tables to socialise. This is the best ‘next step’ from video conferencing, and is a much more enjoyable experience.
Fully managed meetings from £295 (court / committee)Fully managed events / Webinars [Zoom] from £695Interactive networking events from £995All events include•Set up, invitations & registration•Supporting & preparing speakers•Help & support for guests•Event branding, graphics & materials•Hosting & managing the event•Post event reporting & analysis
CLUBS & SOCIETIES
COURT & COMMITTEE MEETINGS
LARGER GATHERINGS & SOCIALS
WE CAN EVEN PROVIDE CATERING
•Enable your guests to socialise and network•Host faux lunches, dinners & drinks parties•Good for lectures, training events & conferences•Sponsors are prominent & well catered for•Speeches, presentations & panel discussions •Attendees can move around the event room•Formal seating plans can also be effected•If you can use Zoom, you can use these platforms•A bit more complex to set up and run successfully•Telepresent can handle everything for you
There are a lot of on-line conference solutions. Which platform you use will depend on the nature of the event, the technical level of your audience, and how much you want to impress people. Whether it’s a simple webinar, a more engaging and interactive format, or a fully immersive virtual conference, we provide all the tools and the know-how to ensure your event is a great success. Please talk to us about what you would like to do and we can advise on the best way forward.
SPECIAL OFFER [ LIVERY & RELATED ]
•Social event / conversation / dinner or lunch•Full networking / socialising functionality•Up to 100 people [more by arrangement]•Full set-up, hosting & event management•Bespoke graphics & branding (Standard Floor-plan)•Orientation / rehearsal session several days before to help people acclimatise to the platform•Telepresent event manager & additional event host£795* ( 50% off our usual list price for the above services)*Available to London Livery companies, institutes, societies, equivalent / associated clubs and non-profit organisations. *Available for bookings taken in September & October 2020. Events can be held any time during this year.
At the request of several clients we have arranged a catering delivery service [UK only] in partnership with Côte Brasseries. For a 3 course meal with wine prices start at around £35 per head, including very reliable delivery the day before the event.You do need to heat any hot dishes up, but the quality of the fair is excellent! These prices are based on ordering an event of circa 80 people with an average of two people per delivery.(80 covers / 40 separate deliveries).
We appreciate that holding an on-line event can be a bit daunting. That’s why having professionals to help you every step of the way is a really good idea. Often we are providing our services for not a lot more that it would cost you to host the event yourselves… but with our experienced staff to do it all for you. We look after all the technology so you can concentrate on the conversation.